Procurement and Tenders
The Supply department is responsible for the procurement of all goods and services for Gladstone Ports Corporation's (GPC) three port precincts. Depending on the complexity and anticipated cost, we use a variety of means to obtain competitive pricing, ranging from verbal quotations to fully detailed tender packages.
All contractors required to work on a GPC site must:
have a written valid contract detailing all commercial terms and conditions in place prior to commencing work
comply with all GPC rules, regulations, policies and procedures as detailed in the contract
ensure all contractor employees working on-site are fully inducted
ensure all contractors employees have the appropriate licences, permits and training to carry out work
carry public liability insurance as defined in the contract
carry Workcover for their employees.
Our terms and conditions
All vendors, suppliers, contractors and bidders must comply with the Ethical Supplier Threshold
GPC Purchase Order – Terms and Conditions (effective for all Purchase Orders on or after 14 September 2021)
GPC Purchase Order – Terms and Conditions (effective for all Purchase Orders on or after 1 January 2021)
GPC Purchase Order – Terms and Conditions (effective for all Purchase Orders on or after 9 October 2020)
GPC Purchase Order – Terms and Conditions (effective for all Purchase Orders on or after 11/03/2019)
GPC Purchase Order – Terms and Conditions (effective for all Purchase Orders prior to 11/03/2019)
Frequently Asked Questions
How can I register my interest to supply to GPC?
The Supply department is happy to receive company profiles from suppliers, however we generally prefer to issue tenders or request for quotations as the work is defined. This allows for changes in the particular market sector. Expressions of Interest are advertised from time to time via Q-Tender and the local newspaper.
What do I need to have in place before coming on-site?
Prior to commencing work on any GPC site, a valid contract must be in place.
What are your standard payment terms?
Our standard terms are 30 days from the end of the month an invoice is received. The invoice must state the order number (or contract number), an accurate description of the goods or services supplied, reference to delivery dockets and dates of supply, accurate prices as detailed in the order or contract, and a contact name in case of errors or omissions.
Can I lodge my tender after the closing date?
No. Late tenders will not be accepted. If a tender package is delayed on route and would have arrived prior to the closing date and the delay can be verified by another source (other than the tenderer) it may be accepted. Tenders received after the closing date will be returned.
A detailed set of commercial documents and details of requirements that are to be priced and tendered on. The instructions given must be strictly adhered to.
Request for quote
A less formal process than a tender package. Email responses may be allowed if stipulated. The instructions given must be strictly adhered to.
The time that all tender packages will be removed from the tender box and evaluated. Tender responses must be in the tender box prior to the closing time to be considered. Late tenders will not be accepted.
An arrangement where terms and conditions are agreed prior to any work being initiated or awarded.
From time to time market information is required in the form of pricing to allow budgets to be set. Requests for prices should in no way be seen as an indication or an expectation that an order or contract will follow.
For information about procurement processes email or phone our Supply team on 07 4976 1422.